Payroll/HR Generalist

Naples, FL
United States

Category
Experience Required
Yes
Employment Type
Full-Time
Work Schedule
Full-Time

Job Description
Payroll/HR Generalist
Job Details
Avow Hospice - Naples, FL
Full Time
M-F 8:30AM- 5PM
HR Generalist/Payroll

Avow is a Tobacco Free Organization which includes but is not limited to cigarettes, electronic cigarettes, vaping, cigars, cigarillos, pipes, chewing tobacco, snuff, dip, and loose tobacco smoked via pipe or hookah, due to the above, Avow will only hire Nicotine Free individuals.

Under the general direction of the Human Resources Director, responsible for the daily combined operations of the Human Resources and Payroll functions.

Schedule: Monday - Friday, 8:30 to 5

Essential Duties:

Payroll:

  • Collects, analyzes, prepares and inputs payroll data. Produce accurate and timely payroll.
  • Ensures compliance with all applicable state and federal wage and hour laws.
  • Corrects and guides supervisors and managers on payroll errors and omissions.
  • Calculates and prepares check requests and mails checks for garnishments and other payroll deductions.
  • Ensures mileage reimbursement payment is accurate for payroll processing
  • Oversees processing of 403B retirement account
  • Adjusts individual employees’ paid time off (PTO) accounts as necessary. Ensures employees’ PTO banks are accurate.
  • Verifies benefits deduction changes are accurate during payroll processing.
  • Prepares payroll reports (based on current HRIS system) following each payroll processing.
  • Prepares various reports as requested.
  • Responds to all payroll inquiries.
  • Conducts AHCA audits for organization as needed
  • Reconciliation of benefits for organization.
  • Assists with other projects as needed.

Human Resources:

  • Administration of employee recognition programs
  • Establishes and maintains employee personnel and medical files in compliance with employment laws, AHCA, Joint Commission and all other regulatory bodies.
  • Instructs prospective employees on pre-employment testing. Follows up to ensure completion. Performs required background checks on prospective employees. Ensures all required forms are signed and documents received for all prospective and new hires. Notifies state and other agencies as required. Follow up as necessary.
  • Performs exclusion and required background checks on prospective volunteers
  • Maintains I-9 log and follows up as needed.
  • Completes credentialing for Accushield and other agencies as necessary
  • Reconciles invoices for vendors.
  • Conducts periodic audit of Payroll and Human Resources records as requested/scheduled.
  • Conducts annual motor vehicle checks for all active employees and volunteers.
  • Completes employment verifications and reference checking.
  • Produces monthly departmental reports.
  • Coordinates with HR Director to complete Annual 403b Audit and Census
  • Maintains knowledge of legal requirements and government reporting regulations affecting Payroll and HR functions.

Core Values:

Innovation:

We embrace change and are always looking at creative ways to solve problems and serve new populations.

Integrity:

We are honest, hardworking, fiscally responsible professionals driven solely by the well-being of our patients, their loved ones, and the communities we serve.

Collaboration:

We know we cannot achieve everything we want without working hand-in-hand with each other, with our healthcare partners, and with the community.

Celebration:

We believe in the importance of celebrating life and relationships.

Education:

We believe it is important not only to serve the community but to educate community members about our services and the role we can play at the end of life.

Qualifications

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Education/Experience:

High School diploma with three to five years HR and/or Payroll experience or an equivalent combination of education

and experience.

Language Skills:

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.

Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business

community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability

to effectively present information to top management, public groups, and/or boards of directors.

Mathematical Skills:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and

solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to

practical situations.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive

variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Certificates, Licenses, Registrations:

Valid Florida driver’s license.

Professional in Human Resources (PHR) or similar certification in Payroll preferred.

Knowledge and Skills:

Requires ability to maintain confidentiality and the use of good judgment. Requires prior knowledge of principles and

practices of human resources including employment laws. Prior experience with an HRIS database preferred.

Computer literacy including Microsoft Word, Excel and Outlook required; ADP preferred.

Physical Demands:

While performing the duties of this job, the employee may be required to sit, stand, walk,

and reach with hands and arms, use hands to finger, handle, or feel. The employee may

be required to stoop, kneel, crouch, or crawl. The employee may need to lift and/or

move up to 10 pounds. Employee may also be required to see, hear, and talk.

Work Environment:

While performing the duties of this job, the employee is exposed to outside weather

conditions. The noise level in the work environment is usually moderate.

Compensation and Benefits:

This is only a summary of our employee benefits; it is subject to change.

  • Medical insurance (PPO) with prescription drug co-pay or HDHP w/HSA
  • Supplemental Benefits (hospital confinement, accident and/or cancer)
  • Dental insurance
  • Vision Insurance
  • Life and accidental death/dismemberment insurance (company paid)
  • Long term care insurance (company paid)
  • Retirement savings plan (TSA/403(b) matching program)
  • Short and long term disability insurance (company paid)
  • LegalShield (identity protection and more)
  • Bereavement leave for family and pets
  • Direct deposit
  • Credit union availability
  • Employee Assistance Program
  • Paid time off
  • Mileage reimbursement
  • In-house continuing education opportunities
  • Discounted membership at local area Fitness Center
  • Tuition reimbursement
  • Other employer-sponsored activities