Marco Center for the Arts - Administrative Coordinator

ID# 001515

Marco Island Center for the Arts
1010 Winterberry Drive
Marco Island, FL 34145
United States

Job Posted
Posting Expires
Employment Type
Work Schedule

Job Description


  • To provide high-quality administrative and clerical assistance to the Executive Director including database management.


  • Performing office and administrative duties to assist the Executive Director
  • Manage and update donor database and prepare reports
  • Prepare donor correspondence and letters of thanks
  • Maintain membership database, spreadsheets, and mailing labels for membership, prepare and send out membership welcome packets
  • Screening calls, managing calendars, making travel, meeting, and event arrangements
  • Drafting contracts and agreements
  • Managing correspondence
  • Working as a team player with other staff
  • Stakeholder relations as required
  • Create and maintain a base of volunteers to help out with duties at the Art Center including committees, hospitality, events, and programs
  • Work with the Business Manager to ensure that financial information entered into the accounting system and donor database is consistent.
  • Assist with select programs and at events.
  • Other duties as required
Job Requirements
Proficient in Windows 2010 or later with extensive experience or training in Office 2010
Advanced database management skills (CRM or donor management system)
Ability to utilize accounting software (Quickbooks)
Good written and oral communication skills
Ability to work independently
Social skills necessary to establish and maintain effective working relationships with other employees, donors, and prospective donors, visitors and students
Sensitivity to confidential information

Physical Requirements:
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
Must be able to lift and carry up to 50 lbs
Hyla Crane
1010 Winterberry Drive
Marco Island GA 34145
United States
Marco Island Center for the Arts Hyla Crane
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