Office Manager

ID# 000965
Naples, FL
United States
Experience Required
Employment Type
Work Schedule
Job Description
Since 1941, Rehmann has provided clients proactive ideas and solutions to become one of the top 40 largest accounting/consulting firms in the US. Now, with over 900 associates, we have expanded to form a synergistic collection of services including accounting, wealth management, investigative services, IT and more!

Rehmann has earned national recognition including Vault's Top 25 Best Accounting Firms to Work For (ranking #13 in Work/Life Balance, #16 in Diversity for Women, #20 in Satisfaction).

What makes us one of the best? Real Connections. Real Opportunity. Real Impact.

We believe that long term success is built by real connections that foster collaborative relationships with Firm leaders and fellow associates, real opportunities that amplify your talent and leadership potential while maintaining a work/life integration, and real impact that engages your positive influence on not just your Firm and career, but your community and clients too.

To learn more about Rehmann, visit:

We are seeking a talented Office Manager to join our team. This full-time role will be based in both our Bonita Springs and Naples offices.

How You’ll Make an Impact:

Providing administrative support to both the Bonita Springs and Naples offices
Monitoring billing, collections, timekeeping and expense activities
Leading all office administrative functions, including: word processing, report generation and tracking of office metrics
Promoting the sharing of office and administrative best practices and standards
Providing for the physical needs of both offices
Managing relationships between offices and building service providers; negotiating contracts and ensuring services are provided as required
Overseeing maintenance of proper inventory of office supplies and resources
Ensuring that office appearance is maintained at a high level
Providing liaison between local office associates and corporate departments (IT, HR, Marketing, Operations, Finance)
Ensuring that all Rehmann associates are kept aware of Firm news as well as changes in policies and procedures
Facilitating new hire orientation and termination procedures
Facilitating meetings and training programs for office staff
Ensuring new associates are fully trained in office procedures and practices
Providing high-level administrative assistance to office executives
New client setup – SalesForce & STAR
Marketing Conduit
Receive payments, receive and send mail
General office printing, scanning and greeting of guests
Exhibiting unwavering integrity at all times
Identifying opportunities to improve existing processes

Your Desired Skills & Experiences:

Experience with work processes and procedures in a professional office environment

Excellent written and verbal communication skills
Ability to communicate with senior leadership with confidence
Ability to multi-task in a fast-paced, deadline-driven environment
Knowledge of Microsoft Office
Knowledge of Human Resources, Marketing, IT and Financial processes
Efficient in problem resolution
Ability to quickly learn and master new software programs
Ability to foster a collaborative, team environment
Ability to handle communications in a discrete and confidential manner
A new perspective and new ideas allowing us to continuously improve
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