Administrative Assistant

ID# 000931
Naples, FL
United States
Category
Experience Required
Yes
Degree Required
Yes
Employment Type
Full-Time
Work Schedule
Full-Time
Job Description
High school diploma or GED required

Performs clerical/administrative duties; handles large volume of telephone calls; prepares correspondence; compiles agendas; screens calls and visitors; coordinates travel arrangements and processes expense reports; maintains filing and organization and delivery of confidential documents. Interfaces with and acts as liaison to both internal and external customers including senior management, senior management administrative staff, managers, and vendors; interprets, communicates, and directs information to the appropriate individuals. Participates in projects and related activities that are sensitive and confidential in nature. A few examples include data entry, compliance tracking, reporting, invoicing and ordering. Ensures appropriate phone and support coverage. Organizing lunch (and/or other) events for conference room attendees when requested – to include ordering the lunches, organizing the display/setup, breaking down and cleaning up after the event.




ESSENTIAL DUTIES AND RESPONSIBILITIES – Other duties may be assigned.

Assist management/leadership and department by performing clerical duties.

Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, record and transcribe minutes of meetings.

Maintain calendars and scheduling.

File and retrieve information as required.

Receive and distribute incoming and outgoing mail, including email, answering routine requests and inquiries.

Compose and type correspondence, reports and presentations with appropriate follow-up to ensure timeliness and accuracy.

Maintain engagement file, itineraries and calendar of events.

Make travel accommodations and reservations.

Order and maintain unit supplies.

Maintain, review and monitor payroll on a weekly basis as required.

Receive incoming calls and handle those not requiring management/leadership's attention.

Develop, maintain and reconcile reports and presentations as required.

Special project support and other duties as assigned.




EDUCATION, EXPERIENCE AND QUALIFICATIONS





Administrative Assistant

Associates Degree required
Minimum of 3 year experience in a clerical office setting; healthcare experience preferred

Strong computer graphing and reporting skills required

All Administrative Assistants must have the following knowledge, skills and abilities.

Proficiency in Microsoft Office applications including MS Word, Outlook, Excel, and PowerPoint

Payroll experience preferred

Ability to communicate and work effectively with patients and employees at all levels in the company

Ability to organize and prioritize workload

Ability to use discretion and maintain confidentiality

Excellent communication skills both written and verbal

Excellent customer service skills

Ability to maintain a courteous and professional demeanor

Ability to work cooperatively with all internal and external contacts in a non-judgmental manner

Ability to perform multiple tasks in a fast paced environment

Follows verbal and written directions with ease

Ability to be flexible in work style

Ability to work in a team environment and be a team player
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